: Fleet Management Officer

Management Service Consulting recrute pour le compte de son client la position ci-dessous :

Titre du poste : Fleet Management Officer

        Lieu de prestation : Kinshasa

Effectif : 1

Date limite : 31 mai 2021

 

Introduction

The job profile provides information to be used in a wide range of Human Resource decisions such as job evaluation, recruitment and selection, performance management, succession management and training and development.

 Job Information

Field                                                                                                 Detail

 Job Title                                                                                   : Fleet Management Officer

Job Analysts                                                                             

Organisation                                                                             : Telecom DRC

Department and Location                                                      : Human Resources and Administration Dotted Line Reporting

Incumbent Supervisor (Second Level)

 Incumbent Supervisor (First Level)                                       : Head Human Resources and Administration Subordinates (1st Level)                                                          : Drivers

Subordinates (2nd Level)

 Subordinates (3rd Level)

Performance Criteria

 Main Purpose

This is an administrative and operational role that primarily focuses on coordinating fleet maintenance and repairs.

• Set a preventative maintenance schedule and track the completion of these maintenance tasks by external vendors, such as mechanics.

 • Maintain our inventory of spare parts and tires in case of emergency repairs and assist with the purchase or lease of replacement vehicles.

• Fuel management and drivers’ supervision

 

 

 1. Administration tasks: 20%

Key Performance INDICATORS                                                                  Performance Standards/Targets

 1.1 Manage fuel stocks and maintaining of adequate stock levels                    : Monthly

1.2 Receive approved fuel requisitions and issue out fuel accordingly               : Daily

 1.3 Reconciles fuel and loads in Pastel for review and approval by Finance     : Monthly

1.4 Assist in carrying out stock take for fuel and office supplies                          : Monthly

 1.5 Assist in fleet management processing fuel consumption reports,

         repairs costs and vehicle usage reports Monthly                                          : Monthly

 1.6 Schedule fleet maintenance and repairs                                                        : Quarterly

1.7 Supervise drivers and monitor the overtime                                                  : Daily

1.8 Maintain a database of car / truck and driver information                          : Quarterly

 1.9 Monitor fuel consumption and kilometrage                                                  : Daily

 1.10 Assist with vehicle purchases and replacements                                        : On request

 2. Asset Management: Weight: 20 %

 Key Performance INDICATORS                                                                Performance Standards/Targets

 2.1 Assist in Periodic Inspection of Office Premises and assets and

request for repairs where necessary

2.2 Maintain all office equipment and furniture to ensure operational efficiency           : Daily

2.3 Assist in processing Insurance claims when necessary                                                    : Daily

 2.4 Assist in managing the asset register and disposal of absolute equipment                : Monthly

3. Procurement 20 %

Key Performance INDICATORS                                                                    Performance Standards/Targets

 3.1 Assist in sourcing for quotations for office repairs and maintenance       : On-going

 3.2 Source for quotations for bulk fuel from approved service providers

              and negotiate for discounts where necessary                                          : Monthly

 3.3 Source for quotations for office supplies and stationery from approved

    service providers                                                                                                       : Monthly

4. Administration Risk and Compliance Management Weight: 35 %

Key Performance INDICATORS                                                                    Performance Standards/Targets

 4.1 Prepare fuel usage reports for the whole fleet and investigate variances   :  Monthly

4.2 Assist in reviewing vehicle usage to ensure there is no abuse                         :  Monthly

4.3 Assist in ensuring that all facilities are secure and monitor performance

        of outsourced security service providers                                                             : On-going

4.4 Assist with process improvement                                                                           : On-going

 4.5 Ensure compliance with regulations                                                                      : Monthly

4.6 Assist in ensuring that procedures for Safety and Health are adhered to       : On-going

Key Decisions:

 Decides when to re-stock fuel and office supplies

 Decides on Office repairs to be carried out.

Accountable for:

Fuel management for LT DRC Fleet

 Process daily fuel requisitions and Monthly reconciliations

 Supervising of Drivers including outsourced ones

 Maintenance and repairs of office equipment and premises

 Fleet Management

Disseminates vehicle and safety information to drivers

 Promoting safe, cost-effective, and appropriate operation of fleet

Job Requirements

Qualifications

 Formal Qualifications Required                                                                                      Essential / Desirable

Bachelor’s Degree in supply chain management, economics, or business administration : Essential  Degree of similar academic qualification                                                                                      : Desirable

1.2 Experience

Job Related Experience Required                                                                                   Essential/Desirable                                            

years of experience in a fleet management role                                                    : Essential

 2  years in real estate or logistics Desirable Basic accounting experience                : Essential

1.3 Knowledge Areas

 Job Related Knowledge Required                                                                                  : Essential/Desirable

 Computer skills                                                                                                                   : Essential

Time management and organizational skills                                                                  : Essential

Valid driver’s license                                                                                                          : Essential

1.4 Skills Job Related Skills Required                                                                            : Essential / Desirable

Excellent written and verbal communication skills                                                      : Essential

 Ability to work independently and on own initiative                                                  : Essential

Ability to keep information confidential                                                                        : Essential

Ability to work under pressure and meet deadlines                                                    : Essential

 1.5 Span of control Supervision / Coordination of People and Work Number of discreet

 Jobs                                                                                                                                     : 2

Number of people                                                                                                             : Approx. 10 drivers

Number of outsourced jobs

 

N.B. : pour vous donner toutes les chances d’être sélectionné :

1.  nommé votre CV comme suit : 

     Nom du poste, votre nom, date et ville.

 2. Envoyez le CV par l’adresse qui porte votre nom. Cela nous permettra de retrouver votre dossier

   facilement via notre in box [email protected]. Exemple : [email protected]

3.  Ne postulez pas à toutes les offres ou sinon vous risquez d’être systématiquement mis de côté.

     Répondez au poste qui vous correspond que vous avez déjà occupé ou à vos études.

      Equipe de MSC

   Seuls les candidats retenus seront contactés pour la prochaine étape.

   Postulez à cette adresse : [email protected].

         Bonne chance dans votre démarche de recherche d’emploi.

 

 

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