Internal and External
Programme Management Assistant, GL-6
DATE OF ISSUANCE: 19 November 2019
DEADLINE FOR APPLICATIONS: 18 December 2019
DUTY STATION: Multiple Duty Stations
VACANCY ANNOUNCEMENT NUMBER: MONUSCO/55/PAD/2019
This vacancy is open exclusively to nationals of Democratic Republic of Congo
United Nations core values: Integrity, Professionalism, Respect for diversity
Org. Setting and Reporting:
This position is located in the Political Affairs Division in Kinshasa. The Programme Management Assistant will report to the Head of the Political Affairs Division/Head of Office.
Under the supervision of the Head of the Political Affairs Division/Head of Office, the incumbent will be responsible for the following duties:
Receive and process information contained in communications and publications from different sources, including the press; maintains up-to-date knowledge of political, socio-economic and other politically relevant developments in the assigned area;
Assist senior officers with preparing briefing notes, background papers, field mission reports, personality profiles, analysis of the political, electoral and security situation, etc.;
Assist in preparing summaries of articles from a wide variety of sources and draft a variety of correspondence, and section reports;
Assist in establishing contacts and maintaining relations between the Political Affairs Section and provincial and local partners; Attend sessions at provincial institutions as well as other meetings and draft minutes of such meetings;
Work in close collaboration with the other substantive sections, including Public Information, Human Rights, Civil Affairs, Rule of Law, Child Protection, Gender, MONUSCO Force and Police, etc.;
Assist in the coordination of programme/project planning and preparation;
Assist in the monitoring and evaluation of programmes/projects;
Coordinate the publication of information communications products and advisory materials;
Prepare, maintain and update files (electronic and paper) and internal databases; design and generate a variety of periodic and ad hoc report, statistical tables, graphic content, and other background materials/notes;
Liaise with relevant parties on the interpretation of the activities/services and various planning instruments such as internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensure completeness and accuracy of data submitted;
Research, compile, analyze, summarize, and present basic information/data;
Draft correspondence and communications, as well as prepare unit contributions for a variety of periodic reports;
Maintain and certify administrative data and records for time and attendance, performance appraisal, etc.;
Provide guidance and training to new/junior staff;
Perform other duties as assigned.
Good knowledge of politics, and of the Organization’s general procedures and practices in political affairs. Proven track record of individual initiative and ability to work independently or without strong supervision in order to create and maintain a credible network of relations/liaisons/sources of information and to anticipate subsequent steps to reflect the needs and requirements of the Section/Office. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
High school diploma or equivalent is required. Additional technical training in secretarial, administration, office management or other relevant field is an advantage.
At least seven (7) years of progressively responsible experience in politics, social sciences, and/or programme or project administration, technical cooperation or related area is required; Knowledge of Microsoft Word, Excel and PowerPoint is desirable; Valid national driver’s license is desirable.
English and French are the working languages of the United Nations Secretariat. Fluency in English or French (both oral and written) is required; knowledge of the other is desirable. Competent in at least one local language is highly desirable.
Evaluation of qualified candidates may include an assessment exercise or competency based interview or both.
HOW TO APPLY
Interested and qualified applicants should submit their applications with cover letter together with the attached United Nations Personal History form (P-11) only.
For the online Personal History Profile (visit https://inspira.un.org to generate a PHP)
Submit applications by email ONLY to: [email protected] Hand Delivered will not be accepted.
All applications MUST indicate the MONUSCO Job Opening number for which they are applying, on the subject line in the e-mail. e.g. MONUSCO/55/PAD/2019.
All applicants MUST indicate the telephone number and email address with location. Applications without telephone number and the email address with location WILL NOT BE ACCEPTED.
Applications received after the deadline will NOT BE ACCEPTED.
ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and COMPETENCY BASED ASSESSMENTS TEST
In line with the UN policy on gender balance, FEMALE QUALIFIED CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS