Project Support Assistant, Partnership Development Office

Job categories Partnerships

Vacancy code VA/2018/B5301/16333

Department/office AFR, CDOH, DR Congo

Duty station Kinshasa, Democratic Republic of the Congo

Contract type Local ICA Support Contract level LICA-5

Duration "Open-ended" Application period 04-Sep-2018 to 13-Sep-2018

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
 Background information - DR Congo

 Functional Responsibilities

The Democratic Republic of Congo Operational Hub (CDOH) was established in 2013 and currently has active projects in both the eastern and western parts of the country. The oce initially focused on the rehabilitation and construction of physical infrastructure such as roads and public buildings. However   more recently, projects associated with capacity building have become a central part of the portfolio. A major strength of CDOH is considering sustainability in projects by focusing on the use of renewable energies in project design and building capacity on proper maintenance approaches for an increased longevity of infrastructure.
UNOPS CDOH covers 11 central African countries. UNOPS CDOH based in Kinshasa, DRC has been identied as an agency in the United Nations system which can support the area of infrastructure, and humanitarian and post conict management both horizontally and vertically. The oce has developed a strong working relationship with international partners, UN agencies including UN missions and Government of Central Africa over the years. It provides technical support and capacity building in strategic development areas including infrastructure rehabilitation and development across health ,education ,public works, governance /public administration sectors; procurement ,project management and sectorial advisory services; peace and security, environmental preservation and protection among others.
Under the overall guidance and supervision of the Partnership Development Advisor, the Project Support Assistant will have to:
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Participate in meetings with current and potential partners for transactional projects and take minutes of project meetings; Assist in the preparation of proposals for transactional projects, including budget and contract; Follow up with the internal clearance process, including engagement reviews and project budget approval; Assist in preparing project reports, briengs and presentation materials; Contribute to the day-to-day project correspondence, information sharing and ling, ensuring that appropriate follow-up actions are taken; Be responsible for all project documentation in line with the conguration strategy and available project management tools; Maintain records of project les and other supporting documents; Compile relevant information for handover notes from Partnership Developpment Unit to Pragramme Management Oce team and other departments; Assist in the scanning, copying of documents and maintain a proper ling system and document archives;
Perform other duties to support Partnerships Development Oce team as required

 Education
A Secondary Education required University Degree in Business Administration, Social Sciences, Development Studies or equivalent is desirable but not a requirement

 Experience
5 years of responsible administrative experience required for the candidate with a secondary education; 1 years of responsible administrative experience required for the candidate with a University Degree in Business Administration, Social Science, Development Studies or equivalent. Excellent oral and written communication skills is preferable Experience in the usage of computers and oce software packages (MS Word, Excel) is required.

 Languages
Knowledge in French is required Knowledge in  English is an asset 

 Competencies
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Treats all individuals with respect; responds sensitively to dierences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.  
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneciary rst. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Eciently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneciaries.
Open to change and exible in a fast paced environment. Eectively adapts own approach to suit changing circumstances or requirements. Reects on experiences and modies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conict eectively, by overcoming dierences of opinion and nding common ground.
 Contract type, level and duration
Contract type: LICA Contract level: LICA 5 Contract duration: Ongoing ICA - Open-ended, subject to organizational requirements, availability of funds and satisfactory performance 
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For more details about the ICA contractual modality, please follow this link: (  
 Additional Considerations
Please note that the closing date is midnight Copenhagen time Applications received after the closing date will not be considered. Only those candidates that are short-listed for interviews will be notied. Qualied female candidates are strongly encouraged to apply. Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and oer several exible working options. This policy applies to UNOPS personnel on all contract types For sta positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
 Background Information - UNOPS
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.  Recruitment/internship in UNOPS is contingent on the results of such checks.
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, nancial management and human resources.
Working with us
UNOPS oers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualied female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.
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The screening of your application will be conducted based on the information in your prole. Before applying, we strongly suggest that you review your UNOPS Jobs prole ( to ensure completeness, especially the education and experience sections.
"UNOPS is a results-oriented organization – it therefore pushes me to perform at my best every day."
Mariacarmen Colitti Senior Partnerships and Liaison Advisor
"While the JPO programme was a learning experience for me, I was also able to share my own knowledge and skills with those I supervised later on."
Pierre Jullien Director And Representative, Côte D'ivoire Operations Centre
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