DESCRIPTION OF ASSIGNMENT
1. Assignment Title: Requisitioning Assistant
2. Duty Station, Country: Goma, DRC
3. Duration: Until 30 June 2024 with possible extension
4. Expected Starting Date: 01 July 2023
5. Host Agency/Host Institute: MONUSCO
6. Description of tasks:
Under the direct supervision of Chief, requisitioning Unit and the overall supervision of Mission Chief, Acquisitions Planning Cell (APC), the UN Volunteer will undertake the following tasks:
Review specifications with Technical Units (TUs) and raise shopping carts for the goods and services in Umoja Review and compile Mission Acquisition Plan
Liaise with assigned TUs during the requisitioning process for the specifics of their requirements and to incorporate service contracts requirements and maintenance plans of assigned services.
Liaise with Warehouse and Commodity Management Section to harmonize inventory requirements during requisitioning,
Liaise with Procurement on the status of Purchase Orders (POs) and deliveries on behalf of the TU.
Participate in overall budget planning and monitoring of expenditures for assigned TU.
Update Product IDs to streamline the requisitioning process. Implement Mission Standard Operating Procedures (SOPs), policies and guidelines relating to Requisitioning and Acquisition Management.
Handle routine acquisitions for substantive sections (users of specialized expenditures) through low value acquisitions (LVAs) with due diligence.
Schedule weekly and/or monthly benchmark meetings among Technical Units (TUs), Procurement, Budget units and Acquisition planning & Requisitions units to follow-up on pending issues regarding shopping carts and purchase orders. During the performance period, progress work in Umoja with support from Local Process Experts (LPEs) and MONUSCO share point to achieve Mission mandate.
A) Qualifications, skills, experience:
Degree level: Secondary Education
Type of Degree: Technical or vocational training in supply chain management, data analytics, information technology, finance, budgeting, and/or procurement is required.
Years of work experience: At least 2 years of progressively responsible experience in requisitioning, acquisitions planning and procurement using Umoja SRM and ECC modules and/or similar experience in SAP solutions.
Language (s), French (desirable), Mandatory Knowledge – English is a must and working Knowledge in Umoja (SAP).
Driving license desirable but not mandatory: Yes
Computer skills: MS Office application excel, word, access. R-programming is desirable.
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