Date of innsuance: 21 February 2011
Deadline: 05 March 2011
Location: Kinshasa
Section: Personnel
Vacancy announcement#: Monusco/07/HR/11
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Description of duties
Under the supervision of the Field Unit Human Resources Assistant and the Regional Human Resources Officer, the incumbent:
1. Staff administration
- Assists in the recruitment and administration of staff and prepares offers of appointment
- Responds to general enquiries concerning employment opportunities, conditions of work, specific entitlements, etc.
- Assists in ensuring that timely administrative support is provided to staff members – prepares letters of appointment, reassignment letters and personnel actions.
- Process dependency allowance, change in marital or administrative status, annual, special and maternity leave
- Coordinates actions related to the separation of staff members.
- Reviews and process approved leave requests of national staff. Update monthly leave balances of national staff in Matrix.
- Prepares attendance sheet and a timely monthly payroll for national staff to Finance section.
- Ensures that Official Status Files (OSF) are maintained as per the UN filing system.
- Drafts routine correspondences as required.
- Maintains up-to-date work unit files (both paper and electronic); Coordinate extensively with service units and liaise frequently with internal team members.
- Coordinates actions related to the separation of staff members.
- Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
- Organize monthly or quarterly induction for New Recruited National Staff members
- Backs up other staff of the Unit during absences.
2. Recruitment and placement
- Processes applications for vacancies, including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and entering data on candidates into the automated roster.
- Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities.
- Assists in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions.
- Maintains vacancy announcement files and tracks status of vacancy announcements.
3. Compétences
3.1 Professionalism:
- Good knowledge of the UN staff rules and regulations as well as administrative policies and practices.
- Ability to manage processes, maintains accurate records, interpret/analyze a wide variety of data, and identify data discrepancies.
- High level of discretion and able to concentrate on work issues.
3.2 Client Orientation: Ability to identify clients’ needs and give durable solutions as required and expected by the UN.
3.3 Planning and Organizing : Demonstrated effective organizational skills and ability to handle work in an efficient and timely manner;
3.4 Commitment to continuous learning: Initiative and willingness to keep abreast of new developments in the field of administration;
3.5 Technological Awareness: Fully proficient in MS Office applications (Excel, Word,) and other IT applications;
3.6 Teamwork:
- Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
- Demonstrated ability to develop and maintain effective work relationships with budget/finance, human resource counterparts, and client departments;
3.7 Communication: Ability to write in a clear and concise manner and to communicate effectively.
4. Qualifications
Education
- High School or equivalent diploma.
Work Experience
- A minimum of 5 years of work experience within the UN system or in the field of administrative services or other related fields experience with UN Agencies is an advantage.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English and French is required. Knowledge of another official United Nations language is an advantage.
Other Skills
Knowledge of UN staff Rules, Regulations, and policies are desirable. Candidate should have ability to work productively under pressure and cope with deadlines. The candidate must pass the United Nations Clerical Test in order to be qualified for an interview.
Applications from qualified female candidates are particularly encouraged.
Completed detailed application documentation should be forwarded to the attention of:
Monusco Human Resources Section – Kinshasa, Or by e-mail to: [email protected]
With reference: Vacancy MONUSCO/07/ HR/11
No later than the established deadline.
