The MONUSCO Administration invites qualified internal and external applicants and staff members in the relevant occupational group to apply for the position highlighted below.
- Post title and level:procurement assistant
- Date of issuance:19 august 2011
- Deadline for application:02 september 2011
- Section:procurement
- Duty station: kinshasa (2 posts)
- Vacancy announcement number: monusco/25/pro/11
- United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Description of Duties:
Under the supervision of the Unit Supervisor, the incumbent will perform the following duties :
- Assist in the provision of logistical and administrative support in the acquisition of a wide variety of good and services in accordance with the UN Financial regulations and Rules and Procurement manual.
- Review, record purchasing requests and obtain additional information/documentation as required;
- Assist in preparation of tender documents (e.g. Invitations to bids, Requests for Proposals and request for Quotation) based on the nature of requirements and cost of procurement involved.
- Assist in preparation of bid abstracts and compilation of data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services in accordance with the UN Procurement Manual.
- Assist in finalizing purchase orders and contracts for approval by the Supervisor or the Chief Procurement Officer;
- Expediting to ensure timely delivery of goods and services and ensure appropriate follow up action, etc.
- Maintain relevant internal databases and files; keep tract of any contractual agreements, systems contracts, etc. And inform affected users of contractual rights and obligations.
- Assist in the retrieval of data information, the formatting and issuance of various reports.
- Assist in the transmission of correspondence to other sections and vendors by fax, email, digital sender, the retrieval of correspondence, documents and other records from the case files and chrono files.
- Draft routine correspondence.
- Performs other tasks as assigned by the Unit supervisor.
Qualifications:
- Education: High School diploma or equivalent. Certification/diploma or other supplemental academic qualifications or training in business administration or procurement would be considered an asset.
- Experience: At least 5 years experience in procurement, law, engineering, real estate, accounting or related area.
- Languages: English and French are the Working Languages of the United Nations /MONUSCO. For the post advertised, fluency in oral and written English is required.
- Other Skills: candidate should have ability to work productively under pressure and cope with deadlines. Previous experience in working with international agencies would be considered an asset.
Competencies :
- Professionalism: Ability to apply knowledge of various United Nations administrative, procurement rules and regulations in work situations. Show pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remain calm in stressful situations;
- Communication: speaks and writes clearly and effectively; listens to others. Correctly interprets messages from others and respond appropriately; ask questions to clarify, and exhibits interest in having two-way communication; tailors language , tone, style and format to match audience, demonstrates openness in sharing information and keeping people informed.
- Planning a& Organizing : Ability to plan own work and manage conflicting priorities;
- Teamwork: Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Completed detailed application documentation as specified above referring should be forwarded to the attention of:
MONUSCO Human Resources Section Kinshasa with reference:
Vacancy # MONUSCO/25/PRO/11
Or to this email address: [email protected]
Not later than the established deadline. Short-listed candidates will be called for a test. Applications from qualified female candidates are particularly encouraged.
Applications must be submitted using the United Nations Personal History form (P-11), which can be downloaded from the UN intranet or obtained from the Human Resources Section, Kinshasa
Applicants should indicate the vacancy announcement number on the applications and on the envelope.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
