Logistics Officer in D.R. Congo

Role and Responsibilities

As a Logistics Officer you are responsible to lead the procurement team and responsible for the supply chain within Congo as well as the procurement of goods and services for project and base needs. You also need to supervise the relationship with customs for international imports, manage the delivery of requests, and supervise the coordination of all flights.

Project Overview

Currently Medair operates projects in three sectors, in Health supporting IDPs in Irumu and Bas & Haut Uélé, in the WASH sector improving water and sanitation in health centres and supporting the construction of family latrines and in the sector of Infrastructure which includes rehabilitation of bridges and crossings on the road to improve humanitarian access.

Medair

Medair brings life-saving relief and rehabilitation in disasters, conflict areas, and other crises by working alongside the most vulnerable. Its staff are inspired by their Christian faith to care for people in need, providing practical and compassionate support, regardless of race, religion, or politics. Medair has achieved the ISO 9001:2008 certification, worldwide. This certification signifies that Medair effectively delivers goods and services with a focus on beneficiary needs. Founded in 1989, Medair’s unwavering commitment continues to bring hope to the world’s most vulnerable.

Workplace: Bunia, D.R.Congo

Starting Date: March 2012

Initial Contract Details: Minimum 1 year, 100%

Key Activity Areas

• Manage procurement process for all PR’s raised and any small purchase made locally.

• Ensure compliance with donor regulations.

• Ensure adherence to Medair procurement protocols including completion of log packs.

• Ensure the follow up within the supply chain from the PR to the Delivery note to the requestor. (Delivery note, WB, Receipt of Goods, BOF)

• Develop a relationship with suppliers, select suppliers, regularly update a general price list.

• Create an internal shop for commonly ordered goods (office supplies, bikes equipment, etc.) to serve every base in a more efficient way.

• Propose, book, modify, cancel flights to meet traveller and cargo requirements and ensure staff are regularly updated.

• Implement checks and safeguards to reduce the risk of fraud in procurement activities.

Qualifications

• University Degree

• Postgraduate training in relevant field desirable

Experience / Competencies

• At least 1 year field experience in insecure project location

• Management experience

• Procurement experience

• Working knowledge of French (spoken and written)

• Knowledge of specific supply chain management software desirable

• Passionate about providing excellent customer service

• Approachable and friendly

• Persistent, yet flexible given changing environment

• Calm in a crisis

• Familiar with Medair and donor procurement guidelines

• Familiar with Medair supply chain procedures.

• Knowledge of IT and communication equipment desirable.

• Knowledge of mechanics for cars and generators desirable

• Able to prioritise tasks

Medair standard working requirements for the field

• Experienced professionals in a relevant field

• Committed Christians

• Commitment to Medair values (faith, hope, accountability, integrity, dignity, compassion)

• Overseas intercultural experience

• Strong working knowledge of English (spoken and written)

• Single or married (with no children under 18). If married, your spouse must also apply.

• Competent with Office Word, Excel, PowerPoint, and Outlook

• Successful completion of Medair Relief & Rehabilitation Orientation Course (ROC)

• Reflect the vision and values of Medair when interacting with team members, local staff, beneficiaries and external contacts

• Able to live and work with a multicultural team under difficult conditions

• Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit

Benefits

• A salary based upon the grade of the position and the experience of the position-holder

• Full briefing at our Swiss headquarters, as well as an in-country briefing

• Security training for those going to particularly insecure environments

• Accommodation, food, and transportation in-country

• Return flights to and from the country programme (one return flight for every year of service)

• Annual leave, plus rest and recuperation (R&R) leave (including travel, accommodation, and food)

• Additional benefits for those who commit to longer contracts: up to four weeks additional paid leave every 12 months, and re-entry allowance

• Comprehensive medical and emergency rescue insurance, with up to 60 days post- assignment coverage, including debriefing

Working Conditions

• Mainly office based in Bunia with regular visits to our different supply locations (Béni, Butembo, Kampala, Goma).

• Bunia is a large rural town. Although there are some security restrictions, you are still able to go out to local markets, and there are a few restaurants in town.

• Good living conditions with the team in a large house (and spacious garden) with often running water and electricity. There is access to communication tools as well as mobile phones and internet at the team house.

For more information on this and other positions, please follow this web link: www.medair.org/work-with-us and check the Field Vacancies.

We request that you complete all applications on-line at www.medair.org. Only English-language applications and CV’s will be reviewed. We will not review email applications. Medair does not set closing / deadline dates for applications; recruitment is ongoing until the position is filled. We review every online application. Applicants will be contacted only if they are selected as a potential candidate.

www.medair.org