DEADLINE FOR APPLICATIONS: 15 May 2014
DATE OF ISSUANCE: 29 May 2014
DUTY STATION: Bandundu
JOB OPENING NUMBER: MONUSCO/01/MSC/KIN/2014
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
DESCRIPTION OF DUTIES
Organizational Setting and Reporting Relationships: These positions are located in Bandundu, Mbandaka, Matadi, and Mbuji Mayi, in the United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO). The incumbent reports to Field Administrative Officer in the respective region and to the Logistical Officer, Mission Support
Under the direct supervision of the Field Administrative Officer, the Logistics Assistant will provide logistical support to the field office mission in the areas of supply chain management, materials management, transportation, maintenance, contracts and services management, communications, information technology, engineering and medical services. Logistics Assistant will be responsible for the following duties:
- Provides logistics support to on-going air, land, sea, or rail operations in the area;
- Participate in logistics recce missions and draft recce reports;
- Identifies, mobilizes resources, implements and reports on logistics operations;
- Prepares reports based on logistics movements and distributes them according to requirements;
- Implement MOUs and agreements with UN Agencies present in the region;
- If required, liaise with local authorities on logistics related matters;
- Liaises with other units on logistic matters, such as transportation, communications, air movements and procurement;
- Support FAO in ensuring that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;
- Classify and file appropriately all reports, correspondences and memos to and from Field Administration Office;
- Evaluates the functional needs of requesting field offices in terms of space and equipment;
- Coordinates, monitors and supervises work performed by contractors to ensure adherence to work schedule and guidelines;
- Compile documentary evidence on the accidents;
- Ensure that projects and daily activities meet the health, safety and security standards and in compliance with environmental guidelines;
- Receive weekly reports from ISS sections, draft the weekly logistics reports and submit it to Field Administrative Officer for review/approval before sending to Mission Level for further approval;
- Screen all monthly and other JTR’s (Joint Tasking Request) from different sections. Pass the to Field Administrative Officer;
- Performs any other duties as and when assigned by the Field Administrative Officer and the Logistical Officer, Mission Support Centre, ANAAC.
Supply:
- Supports more senior staff with respect to all aspects of major services contracts;
- Acts as focal point for the production of field mission cost estimates;
- Assist FAO to maintain the supporting files and database with respect to Memorandum of Understanding (MOU) in place;
- Controls and manages supply related items requisitioning and delivery;
- Records contract actions and monitors activity. This includes coordinating with missions on delivery schedules, follow-up and receipt of Receiving and Inspection (R&I) Reports, verification of invoices against R&I reports, recording contract status at all stages of processes.
Transport
- Co-ordinates with missions on spare parts consumption rates and usage patterns.
General
- Performs other duties as required.
Competencies:
- Professionalism: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
QUALIFICATIONS
Education: High school diploma or equivalent. Certificate of any course related to Logistics/Administration is desirable.
Experience: At least five (5) years of progressive experience in Logistics. Prior Logistics or General Services experience with MONUSCO or other UN Agencies is desirable. Proficiency in encoding of data and in the use of MS office applications (Excel, World, Power point) is required. Possession of valid national driver’s license is required.
Languages: English and French are the working languages of the United Nations. For the post advertised, fluency in oral and written French and English is required.
HOW TO APPLY
Interested and qualified applicants should submit their applications together with the United Nations Personal History form (P-11) and/or CV and copies of previous employment certificate(s) in a sealed envelope by Hand Deliver to: *MONUSCO – Office of Human Resources UTEX II (ref.TIGO)
or By Email to: [email protected]
Note: All applicants MUST indicate the MONUSCO Job Opening # e.g. MONUSCO/05/MSC/2014, GL-5 for which they are applying on top of the envelope.
ALL INTERNAL SMs AT GL-1 , GL-2 and GL-3 ARE NOT ELIGIBLE.
Do not submit original certificate(s) with the application. In line with the UN policy on gender balance, FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
POSITION IS OPEN FOR NATIONALS OF THE DEMOCRATIC REPUBLIC OF CONGO ONLY
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
