Accountant – Accounts Payables

Job Title: Accountant – Accounts Payables
Organization: Telecom
Workplace: Kinshasa
Effective: 1
Deadline: 17 February 2022

 

Job Information

 

Field

Detail

Job Title

Accountant – Accounts Payables

Division

Finance

Department

Finance

Location

DRC

Incumbent Supervisor (Second Level)

Finance Manager – Finance Operations

 

Performance Criteria

 

1 – Procure to Pay: Weight: 20 %

 

Key Performance INDICATORS

Performance Standards/Targets

1.1

Procure to Pay

Ensure the complete, accurate and timely accounting of payable transactions (managing invoice to payment process) excluding dealers, traffic wholesale partners, intercompany
Ensure aged items within the Accounts Payable sub-ledgers are reviewed regularly in line with company policy
Ensure the complete, accurate and timely reconciliation of Sub-ledger to General Ledger
Maintenance activities for GRN account, ensuring appropriate action is taken on outstanding items
Ensure credit notes are reviewed regularly in line with company policy and managed to ensure receipt of the cash
Ensure the complete, accurate and timely reconciliation of vendor accounts in accordance with the Supplier Statement Reconciliation Policy
Comply with tax laws and relevant accounting principles and Group policies
Provide back-office support to Procurement & Logistics and external suppliers on Accounts Payable activities
Support any relevant Tax duty

Ensure alignment with accounts receivable function on outstanding invoices, in case of need to withhold payment or offset
Execution of all account payable standard controls and retention of audit evidence of the completed controls

+95% Vendor paid on time

No unexplained/high aged variance

100% compliance

 

2 – Lease accounting: Weight: 20 %

 

Key Performance INDICATORS

Performance Standards/Targets

2.1

Lease Accounting

Ensure the complete, accurate and timely accounting of property lease accounting transactions to comply with accounting standards
Comply with relevant accounting principles and Group policies – e.g. operating versus financial lease
Ensure control and accuracy of payments related to in scope leases, supporting the Accounts Payable, Accounts Receivable & Record to Report functions
Ensure compliance on the lease postings from the Real Estate Module on a timely basis

Execution of all standard controls for Lease Accounting and retention of audit evidence of the completed controls

+95% paid on time

No unexplained/high aged variance

100% compliance

 

3 – Travel & Expenses: Weight: 20 %

 

Key Performance INDICATORS

Performance Standards/Targets

1.2

Travel & Expenses

Ensure the complete, accurate and timely accounting of the travel expense transactions (from managing travel expense claims to payment proposal) in compliance with tax laws, according to any relevant accounting principle and Group policy
Ensure the complete, accurate and timely reconciliation of Sub-ledger to General Ledger
Ensure compliance reviews are completed of travel expense transactions to identify Policy Non-Compliance and fraudulent activity
Manage the expenses advances balances and ensure actions are taken on aged items
Manage the company settled credit card balance sheet accounts and ensure actions are taken on aged items

Execution of all standard controls for Travel and Expenses and retention of audit evidence of the completed controls

+95% paid on time

No unexplained/high aged variance

100% compliance

 

 

4 – Reporting: Weight: 30 %

 

Key Performance INDICATORS

Performance Standards/Targets

4.1

• Record to Report – General Ledger Accounting

Guarantee the complete, accurate and timely accounting of all transactions relevant to the Accounts Payables
Ensure that all transactions are reflected in general ledger
Comply with tax laws, relevant accounting principles, SOX and Group policies
Support the requirement for having a SOX compliant period end close process

Execution of all accounts Payables and general ledger standard controls and retention of audit evidence of the completed controls

Maintain coding structures (General ledger, cost centre, profit centre) that meet both Group reporting and analysis requirements and operating company requirements
Creditors accounting
Direct Cost accounting of any other cost and revenues related to contribution margin
Creditors accounting including Balance Sheet and Profit & Loss entries
Tax accounting for both indirect and direct taxes in accordance with group policies
Guarantee the accuracy of all actuals into HFM. Collect non-financial data and submit accordingly in the HFM submission

100% compliance

4.2

Record to report – Preparation of Statutory Accounts with regards to accounts Payables

Preparation of Statutory Accounts
Prepare supplementary schedules for statutory reporting
Guarantee the compilation of the entity’s financial statements and financial statutory reporting in compliance with all the relevant GAAPs
Achieve the fair presentation of the financial position, performance and cash flows of each entity
Lead local monthly, interim and annual closing process and own the Group Reporting System submission
Draw up financial information required by external bodies
Liaise with Group Finance for all matters on the accounts
Ensuring adequate control schedules are available for management review and audit purposes
Support the internal and external statutory audit reviews.
Ensure completion of Half Year and Year End certification processes

100% compliance

 

 

5 - Key Performance AREA (Objective): Weight:10%

 

SUPERVISION OF STAFF

 

Key Performance INDICATORS

Performance Standards/Targets

5.1

Monitors the overall welfare, and takes the appropriate action for immediate assistance

Continuously

5.2

Pre -approves, or signs off (as applicable) leave, sick leave, and requisition requests;

Continuously

5.3

Approves overtime requests by staff to meet deadlines

Continuously

 

Key Decisions and Accountability

Key Decisions:

Decides on compliance procedures

Decides on appropriateness of GL entries

Decides on the GL adjusting journals

Decides on whether staff can work overtime

 

 

Accountable for:

Managing relationships with the subcontractors

Reporting of financials to the Finance Manager

Reporting risks to the company and how to mitigate these to the Finance Manager

Meeting monthly reporting deadlines

 

Job Requirements
·Qualifications

Formal Qualifications Required

Essential / Desirable

University Degree in Degree in Accounting or Finance (Licence)

Required

Professional Qualification e. g OHADA

Essential

 

·Experience

Job Related Experience Required

Time Span

Essential / Desirable

Accounting

5 Years

Essential

 

·Knowledge Areas

Job Related Knowledge Required

Essential / Desirable

Financial Accounting rules and regulations

Essential

Tax and regulators’ requirements

Essential

Knowledge of IFRS and OHADA

Essential

Knowledge of Budget processes

Essential

 

·Skills

 

Job Related Skills Required

Essential / Desirable

Excellent judgement skills

Essential

Ability to work independently and in a team setting

Essential

Ability to resolve conflict and negotiations

Essential

Excellent analytical, reasoning and problem-solving skills

Essential

Well-developed relationship building skills

Essential

Supervisory skills

Essential

Excellent Communication skills

Essential

 

3.5          Span of control

 

Supervision / Coordination of People and Work

Current number of jobs

 

Number of people

 

 

3.6 Memberships

 

Board/Professional Membership Required

Essential / Desirable

Chartered Accountant, or Member of recognised professional Institute Nationally, Regionally and Internationally

Desirable

 
Apply:   [email protected]

NB: Only selected candidates will be contracted for the next step,

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