Terms of Reference Template
Job Title: Country Security Specialist
Department / Division: GCSGO
Grade: GF
Job Location: Kinshasa, DRC
Recruitment Type: IRS
Appointment Type: Appointment Duration:
3-years
Posting Duration: 2-weeks (please update accordingly. Compass Req. closes Aug.7.20)
Background
The World Bank Group (WBG) is a vital source of financial and technical assistance to developing countries around the world. The WBG is not a bank in the ordinary sense, but a unique partnership to reduce poverty and support development. The WBG comprises five institutions managed by their member countries. Established in 1944, the WBG is headquartered in Washington, D.C. and employs more than 14,000 employees in more than 120 offices worldwide.
The Global Corporate Solutions (GCS) department provides a broad range of shared corporate services that are needed for the effective functioning and mission of the WBG to include: Corporate Security; Corporate Real Estate & Facilities and Corporate Services.
Corporate Security (GCSSC) staff serve at both WBG Headquarters in D.C. and in Bank Group offices in more than 40 countries. The division’s mission is to support global operations by employing risk mitigation strategies and promoting the principle of a shared responsibility for security and safety.
General
The World Bank Group in Democratic Republic of Congo (DRC) consists of national and international staff and visiting mission staff based in offices in Kinshasa and Goma, DRC. The position of Country Security Specialist (CSS) will be located in the Country Office in Kinshasa and will be responsible for the security programs at World Bank Group IBRD and IFC Offices in Kinshasa. The position may also provide occasional support to Goma, DRC when requested. The position is within the Corporate Security (GCSGO) division of the Global Corporate Solutions department of the World Bank Group (WBG).
The incumbent CSS will be an international hire and report to, and receive support and direction from, the Manager of Global Operations through the Senior Security Specialist (SSS) for the Central and Southern Africa Region (C/S AF) based in Johannesburg, South Africa. The incumbent will advise and consult with management in each WBG Office of responsibility and will discharge his/her assignment under the direct authority and guidance of the IBRD and IFC Country Managers in Kinshasa.
The incumbent CSS may, when requested, be required to provide occasional back-up support to WBG regional Country Offices and possibly to other geographical regions, and may be required to travel on short notice. In addition, the incumbent will serve in a full-time capacity and on-call for emergencies.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3-year term appointment.
Roles and Responsibility
The duties of the Country Security Specialist are to provide security support to WBG Country Office Management and staff in the following areas: a) security risk management; b) security awareness; c) contingency planning; d) protective operations; e) guard force contract management; f) advise staff on residential security; g) provide 24-hour on call emergency security support to IBRD and IFC Country Office and staff.
A. Security Risk Management
1. Assist Senior Security Specialist and Country Office Management in developing and overseeing the day-to-day conduct of the office security programs and ensuring preparation of adequate responses to security incidents and natural and man-made disasters.
2. Provide inputs for the preparation of the Security Risk Assessment for India may be required from time-to-time.
3. Manage the video surveillance, card access and other physical security and fire/life safety systems. Carry out testing and evacuation drills periodically.
4. Manage the Country Office major security equipment programs (portable items such as handheld/ walk-through metal detectors, package screening devices, communications and ECM equipment and armored vehicles) to include the procurement process when applicable.
5. Provide technical security advice to and coordinate with Corporate Real Estate, in consultation with the C/S AF Senior Security Specialist and headquarters security staff, for all existing facilities and any potential new offices to include site selection, renovation of existing facilities and installation of effective physical and procedural security measures.
6. Monitor and advise on overall residential security for newly acquired and existing residences of international staff and upon request provide general residential security advice to all staff.
7. Provide advice on security arrangements at hotels, restaurants, ministries diplomatic/international organizations and other locations which staff may visit for business or recreation purposes.
8. Advise on the implementation of the WBG Road Safety policy in the area of responsibility.
9. Liaise with host government security and law enforcement officials as appropriate and with security advisors for diplomatic/international organizations and private security firms to establish a network of contacts.
10. Assist staff and visiting missions in reporting incidents (GCSCS, UNDSS, host government, etc.).
11. Ensure country office has a viable system is in place to track staff and visiting missions, note arrival/departure/ residence changes, contact details while at the field location, and coordinate with UNDSS and the WBG Security Operations Center, including internal UN Security clearance program requirements.
12. Represent WBG and GCS at security meetings, as appropriate.
13. Prepare security program for Head quarter’s program review.
B. Security Awareness
1. Provide newly arriving staff and visiting missions with practical security advice and contact information in advance of their visit and briefings upon arrival including communications and logistical support for field missions
2. Draft staff security advisories on risk mitigation in response to the general security situation, following significant specific incidents and during periods of heightened risk.
3. Conduct periodic security awareness briefings and training for all staff.
C. Contingency Planning
1. Assist with the coordination and revisions of the Crisis Management Plan (CMP) on an annual basis or more frequently as required or directed.
2. Serve as advisor to or as a member of the Country Office Crisis Management Teams (CMT).
3. Maintain and update as necessary all Country Office contingency planning material, reference documents and annexes.
4. Maintain and coordinate with periodic test the staff telephone tree, warden system and other local contingency plans.
5. Organize periodic security and fire/life safety training and briefings for all staff. Conduct appropriate emergency drills (fire, shelter-in-place, and bomb threat).
6. Maintain and enhance the Country Office emergency contact and locator systems and ensure coordination between the Country Office, UNDSS, and the WBG Security Operations Center (SOC).
7. Ensure all staff residences, assembly/concentration points, office location, UN offices, and other relevant points are plotted on one google earth file per Country Office.
8. Continually assess in-country relocation and out-of-country evacuation options.
D. Protective Operations
1. Provide advice on protective operations to include when applicable, the coordination of official vehicle movements, and any special security required for specific movements, locations or individuals; conduct site advance security assessments and coordinate security arrangements.
2. Plan emergency response actions in the event of an emergency or a direct or indirect threat to staff. Take proactive measures to prevent involvement in such activities and perform reactively to avoid/escape from those in progress.
3. Arrange the appropriate level of security for visiting senior World Bank officials.
4. Arrange continuing or special host government protective services support for staff, visiting missions and facilities as necessary.
5. Coordinate security arrangements for World Bank Group sponsored conferences and training events held in Democratic Republic of Congo and other countries of responsibility.
6. Assist with the development of security policies and procedures to include approved/prohibited locations and to ensure a mechanism is in place to keep staff informed.
E. Guard Force Contract Management
Support the Management of the Country Office security guard services contracts to include the procurement process, contract extensions, conducting periodic reviews with guard services contract management, certification of invoices, documentation of non-performance and other issues,
F. 24-Hour on call Emergency Security Support to the responsible WBG Country Offices and staff (to include Visiting Mission staff).
Other Responsibilities May Be Assigned
Selection Criteria
Specialized Skills
• In depth knowledge of the development of security policies and procedures and a general understanding of threat mitigation procedures and high-risk operations.
• Ability to develop detailed security advisories and notifications for consideration and implementation by Country Office management.
• Knowledge of the range of protective operations.
• Familiar with basic procurement procedures and project/resource management.
• Required to travel on short notice to high risk locations.
Education:
Bachelor’s degree in relevant discipline (National Security Studies, Risk Management, Police Science or Criminal Justice) with at least five (5) years of experience in security program management with an international or diplomatic organization preferred or equivalent combination of education and experience.
Experience:
• 5 years of progressive experience in security program management with an international or diplomatic organization preferred;
• Knowledge and experience in security program delivery and project implementation, especially in the geographic area of responsibility;
• Proficiency in Microsoft Windows applications, namely, Excel, Word, and Power Point;
• Proven proficiency in speaking, reading, and writing English and French. A working knowledge of another local language would be desirable;
• Willingness to travel to high risk locations on short notice.
Competencies: For information about WBG Core Competencies, please visit the following link
Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe.
Screening Questions for External Posting:
Please use the same template and provide close-ended questions only.
1.) Do you have 5 years of experience security program management?
2.) Do you have experience in developing a statement of work for security related equipment and guard services contracts?
3.) Do you have experience in developing and issuing or presenting security awareness briefing material tailored to specific groups of clients and special circumstances?
4.) Do you have a proficiency in Microsoft Windows applications, namely, Excel, Word and Power Point; have you demonstrated the ability to learn new technology quickly and effectively use it for maximum productivity?
5.) Do you have experience in initiating efficiencies and cost saving measures in developing and managing security services contracts?
6.) Are you fluent (reading and writing) in both English and French?
