SOLICITATION NUMBER: AID-17-05
ISSUANCE DATE: December 8, 2017
CLOSING DATE/TIME: January 8, 2018
SUBJECT: Solicitation for a Cooperating Country National Personal Service Contractor (CCN PSC)
Dear Prospective Offerors:
The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.
Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.
This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.
Any questions must be directed in writing to the Point of Contact specified in the attached information.
SOLICITATION NO.: AID-17-05
ISSUANCE DATE: December 8, 2017
CLOSING DATE/TIME FOR RECEIPT OF OFFERS: January 8, 2018
POSITION TITLE: Project Management Specialist ( Disaster Management)
MARKET VALUE: FSN-10
In accordance with AIDAR Appendix J and the Local Compensation Plan of
[USAID/Democratic Republic of the Congo]
Final compensation will be negotiated within the listed market value.
PERIOD OF PERFORMANCE: 5 years renewable depending on funds availability
PLACE OF PERFORMANCE: Goma, North Kivu
with possible travel as stated in the Statement of Work.
SECURITY LEVEL REQUIRED: Work authorization
STATEMENT OF DUTIES
Basic functions of the position
This position is located in the USAID Office of U.S. Foreign Disaster Assistance (OFDA), which is responsible for implementing, managing, and or coordinating USG non-food humanitarian assistance. The uncombed will be based in Goma, Province of North Kivu in Eastern of Democratic Republic of the Congo.
Under the overall supervision of OFDA/DRC Senior Humanitarian Advisor, the Program Management Specialist (PMS) will work under the supervision of the Senior Program Officer and shall serve as an integral member of the OFDA team. The PMS shall assume primary responsibility for monitoring and evaluation of OFDA funded activities ranging from $200,000 to $6 million/year in a dynamic portfolio that covers the span of humanitarian sectors (e.g. basic health, Protection of civilians, Humanitarian Logistics, Economic market and recovery system, Coordination of Humanitarian assistance, Nutrition, and provision of water, sanitation and Hygiene). The PMS will also travel as needed to assess the need for international humanitarian assistance in various disaster situations. It is expected that the PMS will deploy often to the deep field in the exercise of his/her duties. It is also anticipated that the PMS will be eligible to participate in Disaster Assistance Response Teams should any be activated in DRC.
MAJOR DUTIES AND RESPONSIBILITIES
The PMS will support American OFDA Officers based in country to manage, monitor and support program implementation thru partners, and to assess humanitarian situations. The PMS will provide updated program information for dissemination and timely programmatic use. OFDA work is high volume and fast-paced. The PMS has to be flexible, be able to work under pressure, be personally responsible for high quality work, and be an effective team player.
Specifically, the PMS will:
1. COORDINATION AND REPRESENTATION: 15 %
• Meet with relevant USAID, UN, NGO, and consultant experts to share, receive and discuss information related to humanitarian assistance and humanitarian responses. She/he will attend all relevant inter-agency meetings in the area. Additional responsibilities include:
• Representing OFDA at weekly and monthly inter-agency meetings coordinating relief activities.
• Regularly meeting with OFDA's direct partners as well as UN agencies and their implementing partners.
• Serve on technical evaluation committees to review proposals for new programs and suggested modifications to current ones
• Establish synergies amongst OFDA partners and between them and other partners from the US Mission, and from other counterparts as necessary.
2. GRANT MANAGEMENT 35 %
• Travel frequently to the deep field to collect primary and secondary data about
• Humanitarian assistance and humanitarian response in DRC, including views of beneficiaries.
• Humanitarian assistance needs in new disaster areas, including background and relevant contextual information
• Regarding CAOR/AOR responsibilities: at present, we are not in a position to say the Program Specialist will be an
AOR/COR. She/he will definitely be a project manager and conduct monitoring of these and future grants.
• Recommend approval of key personnel for programs
• Perform accrued expenditure calculations and funds pipeline analyses.
3. MONITORING AND EVALUATION 15 %
• The specialist reports daily to OFDA's Senior Regional Program Officer about field observations, highlighting changes in needs, issues, and response from aid agencies.
• The quality of implementation of OFDA-supported humanitarian activities, especially the effectiveness of humanitarian aid.
• Report findings of field monitoring visits and meetings to OFDA and implementing partners, including recommendations to resolve issues that need to be addressed and other ways to improve programming.
• In the field, the specialist will communicate both positive and negative observations about OFDA-funded activity implementation.
• Work closely with PSPM team on sectors and Monitoring & Evaluation.
4. INFORMATION MANAGEMENT AND REPORTING 35%
• Participate in OFDA planning and strategy sessions and obtain background and information needed to guide USAID/OFDA strategy for DRC and annual work plans. The PMS shall as-needed, assist ODA in East and Central
Africa in any overall regional program strategies; and other reports as required
• Interact with the other USAID team members, the U.S. Embassy, donors, government, and the regional OFDA office.
• Provide ad-hoc reports requested by Mission management and USAID/Washington.
The incumbent will be supervised by the Senior Humanitarian Advisor and he/she will supervise 2 drivers.
AREA OF CONSIDERATION: All DRC citizens
The work requested does not involve undue physical demands.
POINT OF CONTACT: [email protected]
MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
Bachelor degree or local equivalent in International Relations, Public Administration, Political Science, Law, International Humanitarian Affairs or related field.
b. Prior Work Experience:
At least five years of progressively managing humanitarian response and programs in a context similar to DR Congo. Knowledge of eastern DR Congo is an added value. Work experience with UN humanitarian agencies or OFDA partners, and ability to handle complex tasks and projects are qualifying factors.
Oral and written fluency in both English and French is a requirement (level IV), as well as is oral fluency in Kiswahili.
EVALUATION AND SELECTION FACTORS
Education/Weighted 15% based on initial application review;
English Language Skills/Weighted 25% based on application review, written assessment
Prior Work Experience/Weighted 30% based on application review and interview;
Knowledge/Weighted 20% based on written assessment and interview; and
Skills and Abilities/Weighted 10% based on written assessment and interview.
PRESENTING AN OFFER
Eligible Offerors are required to complete and submit the offer form- DS-174 Application for U.S. Federal Employment along with a cover letter and a CV written in English.
The DS-174 Application form can be found in the US embassy website https://cd.usembassy.gov/embassy/jobs/job-opportunities/
Offers must be received by January 8, 2018 at 17.00 via email to [email protected].
To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.
LIST OF REQUIRED FORMS FOR PSC HIRES
Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms:
Authorization for release of information
The incumbent will benefit from following benefits and allowances: Housing, Transportation,
Meals, Family, and Miscellaneous; 13th and 14th month bonuses; annual and sick leave and medical coverage
The employees are responsible for calculating and paying local income taxes. The U.S. Mission does not withhold or make local income tax payments.
USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs
USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:
USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .
Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .
Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .
Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20 Regulations .