Monusco: PCIU Assistant – GL-4

DATE OF ISSUANCE:                             28 June 2012

DEADLINE FOR APPLICATION:         12 July 2012

LOCATION & NO. OF POST:                  Kinshasa (1 post)

SECTION :                                                  PCIU

JOB OPENING:                                          MONUSCO/22/PCIU/2012

  United Nations Cores Values: Integrity, Professionalism, Respect for Diversity

Description of Duties: Within delegated authority, the Property Control and Inventory Unit (PCIU) Assistant is responsible for the following duties:

I.   Conduct Physical Verification of United Nations Owned Equipment.

a. Execute the assets verification program within a particular geographical area of the mission in accordance with the six month work programme;

b.   Liaises with other Departments/Sections to facilitate implementation of the verification program and to advocate UN policy and procedures;

c.   Performs physical inspection of UN owned property held in the mission and verifies whether accurate accountability of assets issued to end-users is being maintained;

d.   Reviews compilation of inventory discrepancies, prepares discrepancy reports, advises relevant Self Accounting Units and monitors the associated reconciliation process;

e. Maintains and updates information collected during physical inspection in Galileo;

f.   Monitors and verifies accuracy of inventory data captured in Galileo;

g.   Performs other duties as tasked by PCIU Supervisor and OIC PCIU

II.    Prepares statistical inventory reports.

a.    Use Business Object report tools to prepare statistical inventory reports to provide feedback to the Supervisor, Operations Manager and Chief of the Unit.

b.    Compile Inventory Control reports for Asset managers and for Inspection planning purposes on a weekly basis.

III.   Support Property Inventory Activities.

a.    Support to R&I and Property Disposal Unit operations. Assist Property Board Of Survey

b.    Support Property management Stakeholders in reconciling Inventory Discrepancies on a monthly basis.

IV. Performs other duties as required.

Results Expected: Works with minimal amount of supervision; independent provision of accurate reports and/or records in the areas of work programming and financial management.

v Qualifications and Experience:

• Education : High School Diploma certificate requested. An additional University studies in Business Administration, Information Technology, Statistics or other relevant field is desirable. Information Technology vocational training desirable. Must possess a valid driver’s license.
• Work Experience: 5 years of progressively responsible experience in the field of finance, accounting, human resources, audit, and administrative services or in other related fields is desirable. Previous working experience in data analysis and data base management highly desirable.
• Languages: Fluency in written and spoken English and French is highly desirable

v  Competencies

• Professionalism: A comprehensive grasp of inventory accounting practices, data base management and Enterprise Reporting System. Ability to define and analyze trends in the Property Management area, operate project management software and develop reports and complex text documents. Ability to maintain focus and accuracy for sustained periods.
• Judgment and Decision-making: Sound judgment in applying technical expertise to resolve a range of issues/problems in the assigned duty area.
• Planning and Organizing: Demonstrated skills and ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent projects/activities.
•  Communication: Proven communication (verbal and written) skills, including ability to prepare a range of reports and communications.
• Technological Awareness: High Expertise in Information Technology and its application to business practices and procedures, relevant to property management and distribution control and inventory. Excellent knowledge of methodologies for database management and analysis is essential.
• Teamwork: Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Ready to frequent missions in DRC territory.

 

HOW TO APPLY

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.