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UNITED NATIONS United Nations Organization Stabilization Mission in the Democratic Republic of the Congo
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MONUSCO
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NATIONS UNIES Mission de l’Organisation des Nations Unies pour la Stabilisation en République Démocratique du Congo |
Contracts Management Clerk, GL-2
DEADLINE FOR APPLICATIONS: 8 April 2014
DATE OF ISSUANCE: 25 March 2014
DUTY STATION: Goma (1 post)
JOB OPENING NUMBER: MONUSCO/16/PRO/2014
This vacancy is open exclusively to the nationals of the Democratic Republic of the Congo
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities: Within the limits of delegated authority and under the direction of the Chief Contracts management Officer, the Contracts Management Clerk:
- Support the work of the Contract Compliance and Performance Management Section (CCPMS) to ensure the effective implementation and maintenance of the archiving system;
- Assist in the establishment and maintenance of the CCPMS filing system, in co-ordination with respective staff;
- Organize and update the filing systems to ensure effective staff access to information;
- Prepare all documentation including data entry into Log system;
- Assist in maintaining up-to-date work files (both paper and electronic) including files of rules, regulations, administrative instructions and other related documentation;
- Assist in updating and maintaining the consolidated CCPMS database;
- Collect all outgoing correspondence and documents and deliver them to right processing section or contractor;
- Distribute the documents reviewed by CCPMS to the appropriate unit or staff for action;
- Deliver outgoing internal and external correspondence;
- Register, handle and maintain the CCPMS daily correspondence, control incoming and outgoing files;
- Assist in the processing of incoming requests for ID cards, mobilization/demobilization of contractor personnel, including validation of requests against contract terms;
- Assist the CCPMS staff in making photocopies and scanning documents;
Competencies:
· Professionalism: Proven ability and relevant experience in contract or office administration; procurement knowledge preferably including UN financial rules;
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Qualifications:
Education: High school diploma or equivalent. Relevant training in administration management and logistics management is desirable.
Experience: At least 2 years of experience in in office administration is required. Relevant experience with regards to contracts, especially in an international peacekeeping or relief operations is desirable.
Language: English and French are the working languages of the United Nations. For the post advertised, fluency in oral and written French is required. Fluency in oral and written English is an added advantage.
| HOW TO APPLY |
- Interested and qualified applicants should submit their applications together with the United Nations Personal History form (P-11) and/or CV and copies of previous employment certificate(s).
- Copies of the vacancy announcement and P-11 forms may be collected from the MONUSCO field offices, MONUSCO–Kinshasa and MONUSCO-Goma and may be submitted by ONE of the following methods:
- 3. By Hand: Deliver to: MONUSCO FIELD OFFICES, MONUSCO-Kinshasa and MONUSCO-Goma (TMK and IEHQ)
- 4. By Email: [email protected]
- 5. Note: All applicants MUST indicate the MONUSCO Job Opening # for which they are applying, on the subject line in the email or on the sealed envelope. e.g. MONUSCO/16/PRO /2014, GL-2.
- 6. Do not submit original certificate(s) with the application. In line with the UN policy on gender balance, FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY.
- 7. Applications received after the deadline will NOT BE ACCEPTED.
- 8. ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and COMPETENCY BASED ASSESSMENTS
POSITIONS ARE OPENED FOR NATIONALS OF THE DEMOCRATIC REPUBLIC OF CONGO ONLY.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
