VACANCY ANNOUNCEMENT
The MONUSCO Administration invites qualified internal and external applicants and staff members in the relevant occupational group to apply for the position highlighted below.
POST TITLE AND LEVEL: COE Assistant, GL-5
DATE OF ISSUANCE : 24 January 2012
DEADLINE FOR APPLICATION : 07 February 2012
SECTION : Property Management Section/COE Unit
DUTY STATION : KINSHASA (1), GOMA (1), BENI (1), BUNIA (1)
VACANCY ANNOUNCEMENT NUMBER : MONUSCO/01/PM-COE/2012
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
* Responsibilities : Within delegated authority, the Administrative Assistant will be responsible for the following duties:
- Coordinates with the Team Leader on the establishment of technical and administrative priorities in the administration and conduct of verification inspections.
- Perform tasks assigned by the Team Leader in order to ensure effective and timely conduct of inspections. Be prepared to brief contingent personnel on the duties and responsibilities of the inspector in conducting the verification inspection.
- Performs as a point of contact between inspected contingents and the team leader on all COE/MOU matters.
- Briefs units on the requirements of the COE manual in terms of COE responsibilities for Major Equipment (ME) and Self Sustainment (SS).
- Performs inspection duties as detailed in established timetables of Verification Inspections with the contingents and brief them on the preparations required and the procedures to be followed.
- Brief back the Team Leader on assigned duties and responsibilities pertaining to the inspections and receive from the Team Leader any necessary input for the preparation of the verification inspection report.
- Maintain up-to-date details of unit major and minor self sustainment equipment in the DPKO FMLS COE database.
- Drafts in consultation with the Team Leader, inspection Verification Reports, accompanying covering notes, major equipment details, associated documents, other reports and then obtain the necessary signatures from the appropriate command authorities. Reports are passed to the COE Unit administrative staff for further action.
- Ensure that the incoming units on rotation are fully briefed on the COE management system on arrival and that the contingent is aware of their responsibilities as stated above. Report any loss or damage to COE that could be subject to adjustment in reimbursement to the contributing nation by UNHQ.
- Record and report all UN assets and services which have been provided to contingents which should otherwise be self sustained.
- Maintain up-to-dare organization charts on contingents detailing their organization by sub-units and deployment locations of troops, vehicles, and other major and minor equipment to include crew-served armaments.
- Assist the Team Leader as required in preparation of briefing documents, ACABQ and Audit responses, budget preparation and any other related correspondence.
- Maintain within the COE database the inventory of COE held by all assigned formed units
- Identify in consultation with contingent staff, commanders and other appropriate mission and UNHQ staff, contingent major equipment and self sustained deficiencies and surplus compared to the MOU requirements and recommend corrective action to meet agreed MOU or Mission operations requirements.
- Maintain records of all UNOE on issue to assigned formed contingents.
- Maintain up-to-date comprehensive documentary and electronic files / records on day-to-day activities relating to contingents and their inspections.
- Archive records and documents according to the Mission archive plan.
- Prepares reports using other applications as required.
- Carries out other tasks as required by the Team Leader.
* Competencies:
- Professionalism – Demonstrated ability to provide technical advice to contingent personnel regarding COE MOU management.
- Client orientation – Good negotiating skills and ability to persuade and influence others to reach agreement on issues.
- Planning and organizing – Demonstrated skills to effectively develop work plans to accomplish assigned verification inspection tasks in a timely manner.
- Creativity - Original and creative thinking, independent judgment and discretion in advising on and handling issues and problems arising in the job.
- Communications – Good communication (spoken, written) skills.
- Teamwork - Effective interpersonal skills, including ability to coordinate and operate effectively across organizational boundaries; ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
- Ability to operate independently in an austere environment for protracted period
* Qualifications:
- Education: High school diploma or equivalent.
Experience: Five years of experience in contract compliance and management. Relevant military experience is an advantage.
- Language: English and French are the working languages of the United Nations Secretariat.
- Other: Knowledge of UN staff Rules, Regulations, and policies are desirable. The external candidate must pass the United Nations Clerical Test in order to be qualified for an interview.
Completed detailed application documentation as specified above referring should be forwarded to the attention of: MONUSCO Human Resources Section /KINSHASA
UTEX II-Derrière la Société TIGO
With reference: Vacancy # MONUSCO/ 01 /PM-COE/12
Or to this email address: [email protected]
Not later than the established deadline. Short-listed candidates will be called for a test.
Applications from qualified female candidates are particularly encouraged.
Applicants should indicate the vacancy announcement number on the applications and on the envelope
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
