Position Title : Head of Recruitment Unit
Duty Station : Manila, Philippines
Classification : Professional Staff,
Type of Appointment : Fixed term, one year with possibility of extension Estimated
Start Date : As soon as possible
Closing Date : 28 June 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity. Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates: 1. Internal candidates 2. Candidates from the following non-represented member states: Antigua and Barbuda; Bahamas; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Lesotho; Libya; Marshall Islands; Mauritania; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Paraguay; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; Timor-Leste; Tonga; Tuvalu; Vanuatu Second tier candidates include: All external candidates, except candidates from non-represented member states. Context: Under the direct supervision of the Chief, Manila Human Resources Operations and Administrative Services (MHRO) and close coordination with Human Resources Management (HRM) Division at Headquarters as well as Panama Administrative Centre (PAC) the successful candidate will be responsible and accountable for managing the global recruitment functions for staff in the Professional category worldwide as well as Headquarters’ General Service staff. Core Functions / Responsibilities: 1. Oversee and monitor global recruitment functions in accordance with the Organization’s Page 1 / 5 policies, instructions and guidelines and ensure compliance. 2. Establish an effective system and delivery of recruitment and selection. • Review and recommend updating of recruitment and selection policy/instructions and strategies in consultation with Human Resources Management (HRM) Headquarters (HQs) and other relevant units/managers. • Advise all managers and staff on issue and process related to recruitment and selection including job analysis, job descriptions, vacancy notices, screening of applicants, interview protocols, candidate assessment, specifically providing guidance to managers on the completion of the required documentation. • Proactively seek out and recommend to HQ, field mission and managers new recruitment sources for publicizing and promoting IOM jobs aiming at increasing the number of qualified applicants to IOM. • Act as focal point for outsourcing of publicizing activities for IOM jobs and coordinate with recruitment organizations to maximize the worldwide outreach for IOM recruitment campaigns. • Manage the implementation of rosters and provide managers with qualified candidates with specific expertise. • Provide support in the creation and maintenance of specialized candidate rosters and other staffing tools which will facilitate strategic staffing decisions. • Closely coordinate and monitor recruitment processing and staffing for emergencies and special programmes. 3. Ensure consistence, fair and transparent application/implementation of recruitment and HR policies organization-wide. • Review all recruitment and requests to fill various positions. Track and follow-up on recruitment requests/staffing requirements and selection process. • Review submitted selection recommendations to ensure compliance to policies, rules and regulations. Review required selection documentations for submission to the Appointments and Postings Board (APB). • Review Terms of References (TORs) to make sure they correspond to appropriate classification and titles in line with the organization’s structure. • Coordinate the process of Junior Professional Officers (JPOs) recruitment in consultation with HRM HQs. • Review exceptional cases and provide recommendation for best course of action taking into consideration relevant recruitment circumstances and Organization’s objectives and priorities. 4. Oversee the review and monitoring of the performance of the eRec system, collection of feedback from users and lead compilation of business requirements for ensuring necessary enhancement of the system in coordination with Information and Communications Technology Division (ICT). 5. Contribute to overall HR plans, strategy and objectives and suggest recommendations for improvement in HR processes and policies. 6. Contribute to the overall HR risk management and develop the risk matrix for global recruitment activities. 7. Develop the business continuity plan for the recruitment unit in coordination with other MHRO units and HRM, PAC. 8. Liaise with senior and hiring managers to ensure that HR operations best meet the staffing needs in line with the organization’s policies and guidelines. Provides advice and support to managers and staff on recruitment and selection matters. 9. Maintain and supervise the routine of recruitment and selection as well as other HR activities. • Supervise and monitor the work of the Recruitment team and provide assistance and support Page 2 / 5 to HR focal points in carrying out recruitment and selection actions/processes. • Regularly review work process flows and distribution of duties within the Unit aiming at constantly improving efficiency and effectiveness of services and ensuring customer-oriented processes and attitude are adopted across all recruitment activities. • Assist senior management and programme managers in achieving the HR Action plans/targets/initiatives. • Contribute to the preparation of HR information tools, including compendium and staffing matrix by providing statistical data and other tailored staffing reports. • Coordinate the preparation of recruitment statistical reports. 10. Capacity building and mission support. • Provide advice and training to managers and HR focal points on recruitment and selection. • Guide and coach Recruitment Unit staff, ensure efficient distribution of work and cooperation within the team. • Advise missions, managers and HR focal points on other HR-related policies and guidelines. • Represent HRM in various training events globally, including regional workshops, etc. with a specific focus on recruitment. • Advise missions on interpreting and applying IOM HR policies, rules and regulations. 11. Perform such other duties as may be assigned. Required Qualifications and Experience: Education • Master’s degree in Human Resources, Business Administration, Industrial and Organizational Psychology, Social Sciences or a related field from an accredited academic institution with five years of relevant professional experience; or • University degree in the above fields with seven years of relevant professional experience. Experience • Working experience in administration and all facets of HR, Talent acquisition, talent management, staff development, performance management, administration of staff contracts and entitlements, interpretation and implementation of staff rules and regulations and development of HR guidelines; • Ability to prepare clear and concise reports; • Previous working experience in an international organisation is an advantage; • Familiarity with the UN common system or similar systems is an advantage; • A high degree of computer literacy is required; good knowledge of MS Office suite and SAP. Languages IOM’s official languages are English, French and Spanish. For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage. 1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php). Required Competencies: Values - all IOM staff members must abide by and demonstrate these three values: Page 3 / 5 • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Core Competencies – behavioural indicators level 2 • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate. • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators level 2 • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential. • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential. • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction. IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency... df Competencies will be assessed during a competency-based interview. Other: Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply: Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 28 June 2019 at the latest, referring to this advertisement. IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application. Page 4 / 5 Only shortlisted candidates will be contacted. For further information please refer to: www.iom.int/recruitment Posting period: From 21.06.2019 to 28.06.2019 No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.